11 Onboarding tools to onboard your new hires (2023)

Onboarding tools are essential for successfully integrating new employees into your company. You can use them to make sure your new hires feel not just welcomed but fully equipped and confident as they step into their roles.

In this article, we’ll walk you through the top onboarding tools that can help you create positive and effective onboarding experiences. But first, let’s dive into what onboarding tools are and how they can benefit your organization.

What are onboarding tools?

Onboarding tools are resources and applications that you can use to streamline and enhance your onboarding process. They can be software platforms or mobile applications with features such as digital documentation, interactive training modules, and task management systems.

With a good onboarding tool, you’ll have a centralized and structured approach to onboarding, and both you and your new hires will have the tools and information you need to navigate the initial stages of employment. You’ll also be able to efficiently distribute important documents, offer access to training materials, and facilitate communication and collaboration between team members.

Now, let’s explore the ten best onboarding tools available on the market today. Check out their descriptions and see whether they fit your needs perfectly.

Onboarding tool #1 - SC Training (formerly EdApp)

SC Training (formerly EdApp) is our top recommended onboarding tool for seamless onboarding experiences. Its adaptability and engagement-focused approach will make the whole experience not just efficient but genuinely enjoyable and enriching for every new employee.

As a training solution, SC Training (formerly EdApp) offers an extensive library of pre-designed microlearning courses ready to be delivered to your teams. It covers a variety of relevant onboarding and training materials, such as onboarding for retail, workplace safety, and privacy policies. You can customize these lessons and apply unique branding even without technical expertise. 

If you want to create your own materials, you can also rely on SC Training (formerly EdApp)’s intuitive creator tool. It houses over 80 interactive e-learning templates that let you incorporate engaging videos, games, and quizzes into your courses. You can even automate employee onboarding processes using AI with the platform’s modern authoring solution.

Other useful features include integrations, practical assessments, and an analytics dashboard for tracking course completion rates, progress, and performance metrics.

The best part? SC Training (formerly EdApp)’s is free for up to 10 users, so you can enjoy plenty of useful onboarding LMS features at no cost.

Cost: Free (up to 10 users)

Key features:

• Course library
• Creator tool
• AI-powered authoring tool
• Mobile-first microlearning
• Gamification
• Practical assessments
• Reporting and analytics
• Integrations

Equip your new hires with the best onboarding tool! Sign up with SC Training (formerly EdApp) for free.

Onboarding tool #2 - EduMe

eduMe is a user-friendly onboarding tool with a simple interface that allows you to create engaging training materials for frontline workers. These resources can be easily accessed through their mobile app, which is great for remote employee onboarding. You’ll be able to empower new hires to complete their courses without the need for in-person training.

Through eduMe’s collaborative approach, you can also encourage your employees to contribute to the training process. They can use the app’s content creation tools to share their knowledge through videos, images, and quizzes.

Plus, you can use the built-in exam creator to add assessments at the end of each course, so you can identify and resolve any knowledge gaps.

Cost: Available upon request

Key features:

• Content builder
• Assessment maker
• Remote onboarding
• Social media-based training

Onboarding tool #3 - Coassemble

Whether you’re focusing on policies, product training, or onboarding new hires, Coassemble’s got you covered. With its course builder, you can add interactive elements, customize colors, and apply consistent branding across your training courses. 

The platform’s integration features also allow you to connect with your existing tools and streamline your daily tasks. And don’t worry if you’re feeling lost navigating the employee onboarding software. Coassemble is dedicated to delivering excellent customer support, so you can rest assured knowing that you’ll receive assistance throughout your onboarding process.

Cost: Starts at 49 USD/month

Key features:

• Course builder
• Workspace customization
• Integrations
• Free consultation

Onboarding tool #4 - 360Learning

360Learning is an onboarding tool designed to make organizational training and knowledge sharing a collaborative experience. With this software, you can give new hires easy access to company information and processes that they can refer to whenever they need it. You can even deliver relevant training and foster teamwork through the platform’s collaboration hub.

The collaboration hub is a forum-style function that encourages social learning and allows you to identify and address knowledge gaps. That means if your team is struggling with certain topics, you can build interactive and gamified lessons to make new hire training engaging and enjoyable.

Cost: Starts at 8 USD/month/user

Key features:

• Authoring tool
• Content integrations
• Gamification
• Collaborative hub

Onboarding tool #5 - easy.jobs

If you’re thinking about hiring the right employees and onboarding them seamlessly for your company using an all-in-one app, then easy.jobs can be your perfect solution. This advanced SaaS solution, easy.jobs, can help you attract, manage, track and hire the talented recruitees by providing you with features to set up a complete do collaborative work with your team, and onboarding new employees. In easy.jobs, you will find collaborative features that let multiple team members take part in the recruiting process.

easy.jobs comes with powerful integrations with several popular platforms, making the recruiting and candidate management processes simple. These include Slack, Calendly, Zoom, and many more. For onboarding your new hires, you can provide them important paperwork, training, and other resources through such strong integrations. Additionally, it can assist you with a variety of tasks including setting up virtual meetings, managing candidate application notifications, and much more.

Cost: Free; Paid plan starts at 19.99 USD/month

Key features:

• Collaborate & enable remote hiring
• Powerful Integration with Slack, Calendly, Zoom 
• Branded company profiles
• In-app texting with candidates
• Instant notification system
• Insightful reports from analytics
• Interactive interview process

Onboarding tool #6 - Zavvy

With Zavvy, you can choose to either create training content from scratch or select from ready-made templates to fast-track the process. Its drag-and-drop tool lets you easily incorporate various engaging and interactive content through videos, images, and GIFs. You can integrate content from other apps and seamlessly bring in relevant information.

This onboarding tool’s unique buddy assignment feature also allows new hires to be paired with an onboarding buddy who’ll guide them through the entire onboarding journey. This personalized support will make them feel welcomed and supported when they need assistance and guidance.

Cost: Starts at 4 USD/month/user

Key features:

• Authoring tool
• Pre-made templates
• Integrations
• Buddy assignment

Onboarding tool #7 - Eduflow

If you’re aiming to create a social training experience for new hires, consider using Eduflow. This onboarding tool has a rich-text editor where you can easily create interactive courses, guided exercises, and collaborative activities. It also offers a wide range of pre-built course templates to choose from or draw inspiration from.

To track each step of the onboarding journey, Eduflow gives valuable data points and insights. This means you can stay informed about how new hires are progressing and identify areas where additional support may be needed.

Cost: Free; paid plans start at 49 USD/month

Key features:

• Rich-text editor
• Pre-built course templates
• Progress tracker

Onboarding tool #8 - Eloomi

Eloomi is another onboarding tool that you can use to tailor the onboarding experience and meet the specific needs of your new employees. Just like other onboarding solutions, you have the freedom to create custom training courses or choose from a wide selection of pre-built programs.

Eloomi also offers the option to set personalized learning paths for your new hires, directing them to training content relevant to their roles and career goals. Plus, a 360-degree feedback tool where you can apply a peer review system and identify any skill gaps that need further attention.

Cost: Contact Eloomi for pricing

Key features:

• Course authoring
• 360-degree feedback
• Personalized learning paths

Onboarding tool #9 - WorkRamp

WorkRamp offers personalized training experiences that cater to different types of employee training, including sales, support, retail, marketing, and HR. You can use it to build tailored onboarding programs with customized learning paths based on your new employees’ roles, teams, or seniority.

The onboarding tool also lets you facilitate virtual training events, create compliance training modules, and use customizable calendar templates so you can conveniently onboard multiple new hires. To track their development and learning progress, WorkRamp offers comprehensive data dashboards and analytics.

Cost: Contact WorkRamp for pricing

Key features:

• Customized learning paths
• Data and analytics dashboards
• Calendar templates
• Compliance training

Onboarding tool #10 - Connecteam

Training new employees can be fun and engaging with Connecteam’s onboarding solution. It offers built-in rewards and recognition features that let you customize badges to recognize important milestones.

With Connecteam, your employees can easily access onboarding courses and track their own progress with just a few taps on their smartphones. You can also create customized online quizzes that allow you to assess your team’s understanding and make the onboarding system interactive.

Cost: Free; paid plans start at 35 USD/month

Key features:

• Mobile learning
• Recognition and rewards
• Online quizzes

Onboarding tool #11 - Introdus

Introdus’ onboarding solution aims to provide new hires with the necessary information to familiarize themselves with their upcoming responsibilities and projects. Here, you can rely on an onboarding checklist to guide them through a clear and structured path, making sure nothing is overlooked and each milestone is achieved.

Introdus also keeps things seamless by automatically sending timely and bite-sized updates to new hires. Plus, the onboarding tool offers a buddy system feature that allows you to pair newbies with experienced team members or mentors.

Cost: Contact Introdus for pricing

Key features:

• Onboarding checklist
• Automated notification
• Buddy system